a) This booklet is provided to prevent any mistake in daily recording of OIL RECORD BOOK and to keep records for accuracy. It is to be noted that if a scratch paper is used for reporting figures to C/E, these can’t be traced.

b) So, it’s important that continuous actual sounding is taken, and record maintained to ensure accuracy of Oil Record Book. And for this purpose, it must be honest and true.

c) To ensure above, a new booklet, “DAILY TANK SOUNDING RECORD” Book for Oiler/Wiper will be provided to fleet.

d) This booklet is to be carried by duty Oiler/Wiper while taking sounding and sounding figures to be written directly by un-erasable pen at the location for continuous record and any (temporary) scratch paper for taking memo for sounding figure is prohibited and NOT allowed any more.

e) If there is a mistake in sounding or writing on it, it should be corrected by deleting with single line and signed by person recording. Correction by another person is NOT accepted.

f) Every day 2200LT, during night patrol in engine room, duty Oiler or Wiper shall take sounding of all required tanks with above mentioned DAILY TANK SOUNDING RECORD to check the bilge and sludge holding volume.

g) Accuracy of sounding figures and tendency of changes should be confirmed by Duty Oiler/Wiper and Duty Engineer and any abnormal change is to be detected early.

h) Entries of DAILY TANK CONDITION RECORD Book should be done by Duty Engineer as per DAILY TANK SOUNDING RECORD with a time of sounding based on his confirmation without any manipulation and to be confirmed by C/E.

i) The record is to be confirmed and signed by Duty Engineer and Chief Engineer.

j) Entries in Oil Record Book (ORB) should be entered thereafter based on this DAILY TANK CONDITION RECORD by C/E.

k) Any correction to DAILY TANK CONDITION RECORD or DAILY TANK SOUNDING RECORD should be done by person who made the original entry. If the correction is done by another person, it is considered NOT a correction but MANIPULATION. It is to be noted that these books are official records of the vessel.

l) All entries should be done with un-erasable pen and correction should be done by deleting with single line and signature. Erasable pen and correction fluid are NOT allowed.

m) Oil and Bilge management should be monitored by all hands following this procedure.

n) Company SI will verify these booklets while visiting the vessel.